Draft Minutes

Draft Minutes

Southwest VA AHEC

Cancer Center Conference Room #3, Johnston Memorial Hospital

Abingdon, VA

November 22, 2014 1:00 PM

Members Present: Sue Cantrell, Howard Chapman, Sandy Huguenin, Ann Townsend (by phone), Margie Tucker

Others in attendance: Susan Alford

The meeting was called to order at 1:13 p.m. by Board Chair, Howard Chapman, and a quorum was announced. Ann Townsend was present by phone. Margie Tucker made a motion to include Dr. Townsend as a participant in the meeting and Sue Cantrell seconded the motion. Motion carried.

The draft agenda was reviewed and approved (motion by Sue Cantrell and seconded by Sandy Huguenin) with the addition of a request by Sue Cantrell to hear the Executive Director’s office locations and hours at the appropriate time. Minutes of the September 20, 2014 meeting were reviewed and approved by unanimous vote following a motion by Sue Cantrell, seconded by Margie Tucker.

The Executive Director presented a report about activities taken to achieve goals and objectives in the Workplan. Margie Tucker requested a brochure or flyer detailing requirements of medical interpreters that she might present to language departments at UVA-Wise to help recruit medical interpreters. Other Board members suggested ways to recruit potential interpreters, to reach ESL and deaf and hard of hearing community members, and to enhance recruitment services.

The Executive Director next presented a budget report which was approved by unanimous vote after a motion was made by Margie Tucker and seconded by Sandy Huguenin.

Members discussed potential opportunities for SW AHEC, including Teaching Health Centers and a community-based research project.

Members discussed Board composition and the need to add new members to the Board. To achieve broader geographic distribution, they will be looking at Planning Districts and number of Board members from each district. In addition, they will be considering representation of different professions among members. They requested the Executive Director to draft changes to the Bylaws to reflect Board composition, terms and termination of members for nonattendance.

They discussed potential new Board members and, upon motion by Sue Cantrell and second by Margie Tucker, voted to add three new Board members, namely Marty Sullivan, Eileen Lepro and Diana Willeman-Buckelew. These new members represent Planning District 5. Members would still like to have at least one member from the northernmost county, Alleghany, and have made recruitment contacts in that county.

Members set terms for the new members as follows: Eileen Lepro (1), Marty Sullivan (2) and Diana Willeman-Buckelew (3). They also set terms for current members as follows: Sue Cantrell and Howard Chapman (1), Sandy Huguenin and Melody Counts (2) and Margie Tucker and Ann Townsend (3).

The Executive Director informed members that she is generally working on Mondays and Fridays at the Tazewell office, Tuesdays and Wednesdays at the Appalachian College of Pharmacy in Oakwood, and on Thursdays at the Via College of Osteopathic Medicine in Blacksburg. She will distribute a monthly calendar to members.

Board members suggested that the Executive Director consult with the organization’s accountant about achieving maximum tax advantage, if any, for ACA health insurance.

The next meeting was set for January 17, 2014 at 1:00 p.m., location TBD.

Margie Tucker made a motion to adjourn the meeting and the motion was seconded by Sandy Huguenin. Motion passed. The meeting adjourned at 3:12 p.m.

Respectfully submitted,

Susan Alford

draft 11/25/2014

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